Event Coordinator

Event Coordinators assist in organising and hosting community events.

Duties

As an Event Coordinator, you are responsible for planning, organizing, hosting, and participating in server events. This includes tasks such as organizing personnel, securing locations, procuring items, and selecting event dates and times. It is recommended to have voice chat capabilities for hosting events.

You can join the following subteams: Gaming Events, Themed Events, Political Events, Social Events, and Private Events. Upon acceptance, you must join at least one team, but you are free to join as many others as you like.

Event Coordinators in the subteams have specific duties:

• Gaming events:
  • Plan and host gaming events, including competitions and sports.
• Themed events:
  • Plan and host themed events, celebrating server or real-life holidays and events.
  • Keep track of upcoming server and real-life holidays.
• Political events:
  • Plan and host political events.
  • Consult with politicians and party leaders to plan relevant events.
  • Write questions and organize topics for scheduled debates.
  • Keep track of server politics.
• Social events:
  • Plan and host social events, including performances and socialization.
  • Perform or secure talent for performances and productions.
  • Draft or curate scripts for performances.
• Private events:
  • Provide support to individuals and private organizations hosting events.
  • Ensure private events run smoothly.
  • Respond to private event tickets.

As an Event Coordinator, you are encouraged to contribute to various subteams, work as a team, and develop your abilities during your time in the department.

Structure

The Department of Public Affairs’ events pathway is structured as follows:

• Secretary: Manages department operations.
• Deputy Secretary for Events and Tours: Assists in department leadership, focusing on event and tour operations.
• Event Manager (and Subteam Leader): Assists in leading Event Coordinators, adjusts department policy, votes on applications, and manages an assigned subteam.
• Event Coordinator (and Subteam Member): Plans, hosts, organizes, and participates in server events.

Protocols

• Join a sub-team for your respective job within two days of being hired into the DPA.
• Create, plan, or host an event at least once every other week.
• Be willing to assist other Event Coordinators in planning or hosting events.
• Ensure that a Media Advisor will be present during every event you plan or host.
• Get approval from the Secretary or Deputy Secretaries before posting or announcing any event.

Application process

To apply for Event Coordinator, follow these steps:

1. Navigate to Forums -> Department of Public Affairs -> Applications.

2. Click on 'Applications' and then on 'Apply'.

3. Fill in the required details in the application form and submit.

If you have questions about the application process, go to #government-support on the main Discord and open a ticket related to the department you are applying under.